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Built AI-powered workflows to automate SEO tasks

The goal of this project was to turn incoming traffic into paying users and keep existing users longer by automating routine SEO work.

Company Semrush (an Adobe company)
My role Senior Product Designer
Team PM, engineers, UX researchers
Platform Web
Keyword Opportunities workflow in Semrush

Semrush is a leading SEO and digital marketing platform with 28M users worldwide

Beginners came to try Semrush, got lost and left

Semrush is complex. Less experienced users sign up, can't cope and leave, so trial-to-paid conversion was low. They needed value fast, without a deep dive.

The business saw potential in this cohort: an MVP now, a scalable product later.

Deadlines were tight, so I relied on planning, close collaboration with the team, focus and proactivity.

I led design end to end, from discovery to launch

Key Achievements

80%
started a workflow
40%
ran one again within a month
2.000
MAU, first month

The industry was already automating SEO, but users didn't fully trust AI

1. Competitive analysis

Market trends and AI workflow tools: AirOps, Gumloop, Sintra, Moonlit, Tofu, Vellum.

  • Agencies automate routine tasks as their margins fall
  • Workflow builders raise money: AirOps $22.5M (2024), Gumloop $20M (2025)
  • Builders share three blocks: jobs, actions, data connectors
AI workflow builders: Gumloop, Sintra, AirOps

2. Industry leaders

Expert interviews and LinkedIn content on how SEOs work.

  • SEOs rely more on ChatGPT and alternatives
  • Agencies are moving full throttle to automate typical marketing tasks
  • The motion is all about using AI across SEO, content and SMM activities
Expert interviews and SEO workflow maps

3. Semrush research

Interviews with full-stack marketers showed the gap: they took data from Semrush and did the work in GenAI tools. The opportunity was to bring that work into Semrush.

GenAI influences on SEO workflows research

The product had to serve two business goals

  1. Activate new sign-ups
  2. Retain existing paying users

Existing users want to automate routine. New users need a ready strategy.

Task mapping across new users, existing users and both audiences

The research led to three ways to automate SEO work

Option A — Ready-made workflows

Ready-made workflow library

Description

A library of predefined workflows, each solving one popular job story end to end. The user picks a job, confirms the data, and gets a ready deliverable with next steps.

Positives

  • Fast to build and validate
  • No learning curve for beginners
  • Output quality under our control

Negatives

  • No customization
  • Value depends on picking the right jobs

Complexity

Low

Option B — AI Assistant agent

AI Assistant agent

Description

The user describes a goal in chat. The agent asks clarifying questions, runs the right Semrush tools in the background and returns the result in the conversation.

Positives

  • Natural entry point for new users
  • Flexible without a builder

Negatives

  • Less predictable output, harder to trust
  • Users don't know what to ask

Complexity

Medium

Option C — Canvas builder

Canvas workflow builder

Description

A canvas where users build and edit their own workflows from blocks: jobs, AI prompts, actions and connectors to Semrush tools and external data.

Positives

  • Fits experts' own processes
  • Users invest in their workflows

Negatives

  • Super hard and slow to build
  • A blank canvas is hard for beginners

Complexity

High

Decision: Option A for the MVP

Fastest way to validate demand, works for beginners, and keeps output predictable.

The Assistant (Option B) was planned as an additional entry point for the future.

The canvas (Option C) was set aside because of complexity, and custom workflows were postponed.

I prioritized jobs that are frequent, slow and replaceable by AI

The task map gave many candidates. To pick the first three, every job had to pass three filters:

FilterWhy it matters
Done at least once a monthGives users a reason to come back
Takes a specialist 2–4 hoursTime saved is visible from the first run
Judgment AI prompts can replaceAutomation adds value beyond the data

Each workflow had to deliver a ready result, like a specialist would prepare by hand, not raw data to analyze

Selected: Keyword Opportunity, Backlink Opportunity, E-E-A-T Assessment.

A ready workflow result: prioritized data, key results first with full data on demand, and clear next steps
The challenge is not building more workflows. It’s building the right workflows

Two rounds of interviews changed who the product was for

Round 1: Closed alpha with experienced SEOs

The first version simplified existing Semrush tools. 5–6 experienced SEO specialists tested a raw product. Keyword and Backlink Opportunity repackaged data they had seen, and their own setups were faster. Only E-E-A-T, with hard-to-find data, landed.

The existing Semrush tool The same functionality inside a workflow

Turn

Working SEOs already know Semrush. I argued the real target is business owners and beginner freelancers who do everything at once, with no SEO focus.

Round 2: New workflows, new audience

10 interviews, 3 SEO and 7 non-SEO users.

9 of 10 saw AI workflows as a natural fit for Semrush. Two questions kept coming up: “What happens after Run?” and “What do I do now?”

”

This is a lot more in depth and is doing a lot of the research for me.

User. Research interviews

Research interviews

Users need actionable data, not AI-formatted data

PrincipleSource
New data, not repackaged dataAlpha test
Transparent and in the user’s controlGlobal research, interviews
Answers inside the interfaceInterviews

I designed three workflows where each screen answers one research finding

First entry: Landing page

No clear starting point → each card shows the problem, outcome, effort and time saved.

AI Marketing Booster landing page

Setup: Easy and visible

Low trust and “what happens after Run?” → data sources, process and output shown before running.

Workflow setup

Output: Clear priorities, clear next steps

“What do I do now?” → a ready deliverable with next steps next to the data.

Workflow output with next steps

Both metrics beat their targets eight times

Tested on new sign-ups, with zero marketing.

80%
started a workflow
40%
ran one again within a month
2.000
MAU, first month

I mapped which workflows could drive the first and second payment

Workflow1st payment2nd paymentWhy
Keyword Opportunities++Recurring need
E-E-A-T Assessment++Recurring need
Website Audit+±Agencies, freelancers
Winning Content Ideas+±Needs a valid competitor
Tech Optimization+−No reason to run twice
Local+−One-time hook
Backlink Opportunities+−Few users work on backlinks

Not every workflow found demand, but later ones reached 80%+ retention

The MVP became a repeatable pipeline: idea → MVP page → test on new sign-ups → integration into tools and the AI Assistant. It shaped other AI initiatives at Semrush.

Two audiences needed two different products

New users
Site audit with a growth plan inside the AI Assistant.
Existing users
AI Keyword Research.

Build the right workflows for the right user, not more workflows

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